User Account

A user account is created for each user who has access to Oracle Taleo Enterprise Edition applications on a regular or occasional basis.

User accounts are defined by system administrators in SmartOrg. (Navigation: Configuration > [SmartOrg] Administration > [Users] User Accounts.) When creating a user account, system administrators define several elements.

The table shows elements configured when creating a user account.
Element	Description
Personal Information	Basic information such as first name, last name, title, employee ID. The Employee ID field is necessary in order to create the employee record when being fed over from an external system. Address information. Email information. The Email Address and Current logged-in user password fields are mandatory. If the zone uses Taleo login, the field Current logged-in user password is displayed and you must provide your credentials to modify the user’s password. If the zone is configured to use SSO, the field is not displayed. Phone information. Department information.
Employee Information	Used for Performance and Dynamic Approval Routing. Once information in this section is provided, both an employee and a candidate file are created for this user and this operation cannot be reverted. Note that only employees can be users of Taleo Performance. Fields to complete are: Employee picture Employee status Employee manager Organization, Location, Job Role Any time one of the following events occurs, an entry is added to the Employee History section: updates to employee status; updates to manager, new organization or location; new job role. An entry is recorded whether the change was made directly on the user account page, in Performance or through SmartOrg integration. The Employee History section is only displayed in Show mode.
Account Information	Contains information such as user name, password, external user identifier. This is where you can perform actions such as generating a new password, deactivating the user account, locking the user account, transferring and delegating tasks to another user. The Current logged-in user password field is mandatory. If the zone uses Taleo login, the field Current logged-in user password is displayed and you must provide your credentials to modify the user’s password. If the zone is configured to use SSO, the field is not displayed.
User Types	User types assigned to the user account. Each user account is assigned at least one user type for which a series of permissions are granted.
User Groups	User groups to which the user is part of.
Coverage Areas	Functional domains to which a user has access. For example, development plans and goal plans in Performance, requisitions and search in Recruiting. Functional domains are tied to Organizations, Locations and Job Fields. The configuration is not mandatory.
General Preferences	General preferences are assigned to each user account, for example, frequent collaborators and approvers, preferred content language.